The Florrie Vacancy – Archivist (to develop digital archive)

Location: The Florence Institute Trust “The Florrie” Dingle, Liverpool 8

When: Commence Nov 2019 and completed by end of April 2020

Fee: Circa £7600 net

Lead Contact: CEO – Anne Lundon

Background: The Florence Institute Trust Ltd is a charity that owns and manages The Florrie, a Grade 2 listed Victorian architectural gem built in 1889 and closed in 1988. The Florrie re-opened in 2012 following a lengthy community campaign to save and restore it.
The Florrie is now open all year round and offers a broad range of activities, services, facilities and events to all. Visit our website for more information www.theflorrie.org

Overview of The Services: The Florrie has a Heritage Resource Centre showcasing a range of memorabilia and documents relating to its past. We recently acquired an official paper based archive of the former trust from 1889 to 1988. We intend to launch a new on-line digital archive and resource to reach a new on-line wider audience and make our heritage more accessible and to safeguard original records. We are seeking the services of an experienced Archivist to work with our team to organise, categories and record our archive and tell our story.

Detailed Services and outputs: (not exhaustive as we would expect the contractor to bring their knowledge and expertise and advise on best practice and approach)

1. Appraise the current archive and identify what could be used to form part of the new on-line digital archive

2. Organise, classify and categorise the archival records for ease of access and tell the Florrie story behind the pictures

3. Liaising with the web designer, agree what should be available as an on-line archive and what format the digital archive should be created in and then, produce this material for the new site

4. Produce a collections and archive handling, maintaining and management documents and induct the Florrie team to enable them to manage its collection (digital and original) and ensure that they are implementing such systems, before the end of the fixed term period

The work must be consistent with the guidance from the Heritage Lottery Fund: https://www.heritagefund.org.uk/publications/digital-guidance

Your proposal should include:

1. CV with 2 professional referees and no more than two sides of A4 outlining your skills and experience in producing digital archive for on-line public access from a range of materials.

2. Methodology – Please specify the methodology (including methods) you plan to use to meet the aim(s) and objectives of the work. You can visit the Heritage Resource Centre during building opening hours to view some of the existing collections

3. Please provide your fee quote and breakdown of this including who will be carrying out the work and a gantt chart or similar detailing the work and timeframe to be completed.


Please submit your proposal in electronic format to Anne Lundon – CEO by midday on Monday 7th October 2019 chiefexec@theflorrie.org

This post is funded by the Heritage Lottery Fund and successful applicants are expected to meet with all HLF reporting criteria.

This job description identifies key responsibilities and requirements and is not an exhaustive list of tasks that need to be completed. The Florence Institute reserves the right to amend the job description as the role develops within the organisation.

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